In three pages disk quota implementation is considered in an examination of organizational storage space allocation and user preparedness. Five sources are cited in the bibliography.
Name of Research Paper File: CC6_KSitDiskQuota.rtf
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the features of the office of a generation ago was that current files - all paper - were arranged in such a manner that they were the most accessible in
the office. Older files may have been kept for a time, but very old files likely either were kept on microfilm only or destroyed altogether. The driving force
was that of space, and the growing volume of paper over time forced users to purge those files that they no longer needed.
This is not the case with electronic files, however. Users can click "save" to deal with current information, yet there is no need to revisit and delete that which
is no longer needed. Electronic storage is much more cost effective now than in the past, but it still has its limits. Preserving storage capacity for the entire
organization is dependent on limiting individuals available storage space. Preparing Users Non-technical users are unlikely to complain too much about having disk quotas
imposed, because nearly everyone is guilty of keeping files far beyond the point of their usefulness. Non-technical users are unlikely to closely identify with some measure of allotted disk
space, however. Allowing users to keep email until it reaches a certain amount of storage space may be meaningless to them. What is 10 mg in terms of
email? Twenty? Two hundred? Why should plain text or HTML mail make a difference? Document files are easier for the non-technical user to deal with, because
s/he can easily determine the size of any specific file. Users should be told before implementation of disk quotas what their allotted space